QuickBooks Training Post:

Complete list of excel shortcuts…

Category
Shortcut Method (Alt. Method)
Explanation
Data Entry An apostrophe at the beginning of a cell forces the format 'Text' and data is shown precisely as typed.
Data Entry & Can be used in formula to CONCATENATE without using the function. =A1&B1&C1 combines data from all 3 cells.
Data Entry ALT+ENTER Starts a new line in the same cell.
Data Entry BACKSPACE Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
Data Entry CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Data Entry CTRL+; Enters the current date.
Data Entry CTRL+C Copies the selected cells.
Data Entry CTRL+ENTER Fills the selected cell range with the current entry.
Data Entry CTRL+" (aka CTRL+SHIFT+') Copies the value from the cell above the active cell into the cell or the Formula Bar.
Data Entry CTRL+: (aka CTRL+SHIFT+;) Enters the current time.
Data Entry CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
Data Entry CTRL+X Cuts the selected cells.
Data Entry CTRL+Y Repeats the last command or action, if possible.
Data Entry CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed.
Data Entry CTRL+* (aka CTRL+SHIFT+8) Selects active data area (pivot table / range)
Data Entry DELETE Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
Data Entry ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
Data Entry ESC Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
Data Entry F11 Creates a chart of the data in the current range in a separate Chart sheet.
Data Entry F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
Data Entry F9 Calculates all worksheets in all open workbooks.
Data Entry SHIFT+ENTER Completes a cell entry and selects the cell above.
File CTRL+N Creates a new, blank workbook.
File CTRL+O Displays the Open dialog box to open or find a file.
File CTRL+S Saves the active file with its current file name, location, and file format.
File SHIFT+F11 (ALT+SHIFT+F1) Inserts a new worksheet.
File CTRL+[DRAG SHEET] Copies the selected sheet.
Format CTRL+B (CTRL+2) Applies or removes bold formatting.
Format CTRL+I (CTRL+3) Applies or removes italic formatting.
Format CTRL+U (CTRL+4) Applies or removes underlining.
Menu CTRL+1 Displays the Format Cells dialog box.
Menu CTRL+F (SHIFT+F5) Displays the Find and Replace dialog box, with the Find tab selected.
Menu CTRL+F1 Displays or hides the ribbon.
Menu CTRL+G (F5) Displays the Go To dialog box.
Menu CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.
Menu F1 Displays the Excel Help task pane.
Menu F12 Displays the Save As dialog box.
Menu F5 Displays the Go To dialog box.
Menu F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
Menu SHIFT+F10 Displays the shortcut menu for a selected item.
Menu SHIFT+F3 Displays the Insert Function dialog box.
Navigation ARROW KEYS Move one cell up, down, left, or right in a worksheet.
Navigation CTRL+END Moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
Navigation CTRL+HOME Moves to the beginning of a worksheet.
Navigation CTRL+PAGE DOWN Moves to the next sheet in a workbook.
Navigation CTRL+PAGE UP Moves to the previous sheet in a workbook.
Navigation END END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column. END also selects the last command on the menu when a menu or submenu is visible.
Navigation HOME Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible.
Navigation PAGE DOWN Moves one screen down in a worksheet.
Navigation PAGE UP Moves one screen up in a worksheet.
Navigation SHIFT+TAB Moves to the previous cell in a worksheet or the previous option in a dialog box.
Navigation TAB Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
Select CTRL+A Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
Select CTRL+SHIFT+END Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
Select CTRL+SHIFT+HOME Extends the selection of cells to the beginning of the worksheet.
Select CTRL+SHIFT+SPACEBAR Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
Select CTRL+SPACEBAR Selects an entire column in a worksheet.
Select SHIFT+ARROW KEY Extends the selection of cells by one cell.
Select SHIFT+SPACEBAR Selects an entire row in a worksheet.
Data Entry ALT+F1 Creates an embedded chart of the data in the current range.
Data Entry CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Data Entry CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
Data Entry F4 Repeats the last command or action, if possible.
Data Entry SHIFT+F9 Calculates the active worksheet.
File CTRL+P Displays the Print dialog box. (xl2010 - Displays the Print tab in Microsoft Office Backstage view.)
File CTRL+W Closes the selected workbook window.
Format CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet.
Format CTRL+5 Applies or removes strikethrough.
Format CTRL+& (aka CTRL+SHIFT+7) Applies the outline border to the selected cells.
Format CTRL+_ (aka CTRL+SHIFT+-) Removes the outline border from the selected cells.
Menu ALT+F8 Displays the Macro dialog box to create, run, edit, or delete a macro.
Menu CTRL+SHIFT+F Opens the Format Cells dialog box with the Font tab selected.
Menu CTRL+ALT+V Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
Menu CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
Menu CTRL+SHIFT+P Opens the Format Cells dialog box with the Font tab selected.
Menu CTRL+SHIFT+Plus (+) Displays the Insert dialog box to insert blank cells.
Menu CTRL+T Displays the Create Table dialog box.
Menu F3 Displays the Paste Name dialog box. Available only if there are existing names in the workbook.
Menu SHIFT+F4 Repeats the last Find action.
Navigation ALT+PAGE DOWN Moves one screen to the right in a worksheet.
Navigation ALT+PAGE UP Moves one screen to the left in a worksheet.
Navigation CTRL+ARROW KEY Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
Select CTRL+SHIFT+ARROW KEY Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
Select ALT+DOWN ARROW Opens a selected drop-down list.
View CTRL+0 Hides the selected columns.
View CTRL+9 Hides the selected rows.
View CTRL+SHIFT+( Unhides any hidden rows within the selection.
View CTRL+SHIFT+U Switches between expanding and collapsing of the formula bar.
Data Entry CTRL+ALT+F9 Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Data Entry CTRL+ALT+SHIFT+F9 Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Data Entry CTRL+SHIFT+A Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
Data Entry CTRL+SHIFT+Z Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
Data Entry SHIFT+F2 Adds or edits a cell comment.
File ALT+F11 Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
File ALT+F4 Closes Excel.
File CTRL+F4 Closes the selected workbook window.
Format CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Format CTRL+SHIFT+# Applies the Date format with the day, month, and year.
Format CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses).
Format CTRL+SHIFT+% Applies the Percentage format with no decimal places.
Format CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.
Format CTRL+SHIFT+^ Applies the Scientific number format with two decimal places.
Format CTRL+SHIFT+~ Applies the General number format.
Menu ALT+SHIFT+F10 Displays the menu or message for an Error Checking button.
Menu ALT+SPACEBAR Displays the Control menu for the Excel window.
Menu CTRL+F2 Displays the print preview area on the Print tab in the Backstage view.
Menu CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
Menu CTRL+L Displays the Create Table dialog box.
Menu F10 Turns key tips on or off. (Pressing ALT does the same thing.)
Navigation CTRL+F6 Switches to the next workbook window when more than one workbook window is open.
Navigation CTRL+SHIFT+TAB Switches to the previous tab in a dialog box.
Navigation CTRL+TAB Switches to the next tab in dialog box.
Navigation F6 Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area.
Navigation SHIFT+F6 Switches between the worksheet, Zoom controls, task pane, and ribbon.
Select CTRL+SHIFT+O Selects all cells that contain comments.
Select CTRL+SHIFT+PAGE DOWN Selects the current and next sheet in a workbook.
Select CTRL+SHIFT+PAGE UP Selects the current and previous sheet in a workbook.
Select F8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
Select SHIFT+F8 Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
View CTRL+6 Alternates between hiding and displaying objects.
View CTRL+8 Displays or hides the outline symbols.
View CTRL+F10 Maximizes or restores the selected workbook window.
View CTRL+F5 Restores the window size of the selected workbook window.
View CTRL+F7 Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
View CTRL+F8 Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
View CTRL+F9 Minimizes a workbook window to an icon.

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Source: Hector\’s QuickBooks Blog

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